Policies can be updated with new versions while maintaining history:

Uploading a New Version:

  1. Go to Policy → View Policy
  2. Click "Upload New Version"
  3. Select the updated document file
  4. System automatically increments version number
  5. Previous version is archived but remains accessible

Version History:

  • All versions are kept for audit purposes
  • View version history in policy details
  • See version number, upload date, and file name
  • Download any previous version

Current Version:

  • The latest version is marked as "Current"
  • New assignments use the current version
  • Staff viewing the policy see the current version

Re-Acknowledgment:

  • When a new version is uploaded
  • Admins can require staff to re-acknowledge
  • Staff who already acknowledged see the update
  • New acknowledgment is linked to the new version

Version Numbering:

  • Versions are numbered automatically (v1, v2, v3, etc.)
  • Version number increments with each upload
  • Version number is shown in compliance reports

Best Practices:

  • Upload new versions when policy content changes
  • Add notes explaining what changed
  • Consider requiring re-acknowledgment for significant changes
  • Keep version history for compliance and audit

Viewing Versions:

  • Policy details show all versions
  • Click "View" to see any version
  • Download specific versions as needed
  • Version information is included in compliance reports