Employee records, teams, reporting lines, work patterns and permissions - the setup everything else in Teamli quietly depends on.
This is the least glamorous part of an HR system and the part that decides whether the rest of it works. Who reports to whom. Who works which days. Who is allowed to open a sickness record. Get it right at setup and everything downstream behaves; get it wrong and you spend a year correcting leave balances by hand.
Teamli keeps one record per person, grouped into teams that match how your business actually runs, with a work pattern each and a role that decides what they can see. From there, leave requests route to the right approver, part-time absence is deducted correctly, and policies assign themselves to the people they apply to.
Configured once, quietly doing its job every day after that.
One record per person, with the employment details you actually need.
Group people the way your business is actually organised.
Set who approves for whom, so requests route themselves.
Invite by email, and let people set their own password securely.
Build roles from permission bundles rather than ticking boxes per person.
Full-time, part-time, compressed hours and shift patterns per person.
Optional email-based 2FA on any account holding people data.
Regional settings, default language, branding and compliance preferences.
Edit every transactional email - approvals, reminders, invites - in your own words.
Add your logo so what lands in an inbox looks like it came from you.
Attach documents to a person, an absence or a case, held encrypted.
Who changed what, when, and from where - on every sensitive action.
Invite people by email and they set their own password - you never handle anybody else's credentials. New starters land with the role you chose, in the team you put them in, on the work pattern they actually work, which means their leave allowance is right from day one rather than after the first correction.
Permissions are bundled into roles, so you decide once what a manager can see and apply it to every manager. An HR admin opens a case file; a line manager sees their team's leave but not their sickness detail; an employee sees their own record. Sensitive modules stay closed to everyone you have not explicitly let in, and every access is written to the audit log.
Full-time, part-time, compressed hours, a regular non-working Wednesday - each person carries their own pattern, and Teamli does the maths against it. Public holidays apply by region, so a team spread across the UK and Ireland is not manually adjusted twice a year.
Every transactional email is an editable template, from the leave approval to the policy reminder, and your logo goes on the lot. The point is not vanity: an email that looks like it came from your company gets opened, and an approval nobody opens is an approval that does not happen.
It is the foundation the rest of the platform sits on: one record per employee, grouped into teams, with reporting lines, work patterns, roles and permissions. Get that right once and leave requests route to the correct approver, part-time absence is deducted correctly, and policies assign themselves to the right people.
Invite people by email. They accept the invite, set their own password, and land in the account with the role you gave them - you never handle anyone else’s password. You can invite in bulk when you are setting up, and one at a time as people join.
Yes, and with an HR system you should. Permissions are bundled into roles rather than set per person, so a manager, an HR admin and an employee see quite different things. Sensitive records - sickness, fit notes, case files - are visible only to the roles you authorise, and every access is logged.
Each person has their own work pattern covering their working days and hours, so a part-timer booking a Friday off is deducted a Friday rather than a full day. Compressed hours and regular non-working days are handled the same way.
Reporting lines determine who approves for whom, and leave types can carry their own multi-step approval chain on top. Managers get one queue holding everything waiting on them rather than a scattering of emails.
Every transactional email - approval notifications, reminders, invites, compliance nudges - is an editable template, and you can add your logo so what arrives in an employee’s inbox looks like it came from your company rather than from a software vendor.
Yes. Teamli is multi-tenant, and every query is scoped to your company - there is no route by which one customer’s data reaches another. There is more detail on our security page.
Start your free trial and have your team in before lunch.
Teamli is nearly ready. Join the mailing list and we’ll email you the moment we launch, with a code for 50% off your first three months.
That’s leave, sickness, policies, cases and performance in one place - and one fewer spreadsheet to keep alive.
We’ll also send the occasional product update. No spam, no daily motivational quotes. Unsubscribe whenever you like.
The launch discount is for new Teamli customers only.
